Office staff/Office Manager

Job Summary

Martindale Pinnacle Construction is seeking a reliable, organized, and detail-oriented Office Manager to oversee daily administrative operations. The ideal candidate will support project managers, coordinate office functions, and ensure a smooth, efficient work environment. Experience in the construction industry is highly preferred.

Key Responsibilities

• Manage day-to-day administrative operations of the office

• Coordinate scheduling, communication, and documentation for active construction projects

• Maintain project files, permits, contracts, and change orders

• Process invoices, purchase orders, and subcontractor documentation

• Oversee timesheet submissions and assist with payroll processing

• Serve as point of contact for vendors, clients, and subcontractors

• Maintain office supplies, equipment, and overall organization

• Support compliance with OSHA and safety documentation

• Assist with bid preparation and proposal submissions

• Support HR functions, such as onboarding, benefits, and personnel files

• Handle correspondence, calls, and emails in a professional manner
• Dealing with insurance
• Daily phone calls to home owners and insurance companies

Qualifications

• Proven experience as an Office Manager or Administrative Coordinator (construction industry preferred)

• Proficiency with Microsoft Office Suite, project management software (e.g., Procore, JobNimbus), and QuickBooks (or similar)

• Strong communication and organizational skills

• Ability to multitask and meet deadlines in a fast-paced environment

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred
• Superb communication skills
• Office experience 

Benefits

• Competitive salary and performance-based bonuses

• Health, dental, and vision insurance

• Paid time off and holidays

• Professional development opportunities
• ​​​​​​​Starting pay- $18.00/$20.00 hour